Privacy Policy
Privacy Policy for Whakamana Teen Dance Club
Effective Date: December 2025
Whakamana Teen Dance Club (“Whakamana,” “we,” “us,” or “our” ) respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit https://whakamanaclub.com/ (the “Site” ), contact us, apply for membership, subscribe to updates, or otherwise interact with our services.
Because Whakamana is designed for teens ages 13–18 and requires parent or guardian involvement for membership and participation, this Privacy Policy also explains how we may collect information from both teens and their parents or legal guardians in connection with membership review, consent, scheduling, communication, and club operations.
By using the Site or submitting information through it, you agree to the practices described in this Privacy Policy. If you do not agree, please do not use the Site or submit information through it.
We may update this Privacy Policy from time to time. If we make changes, we will revise the Effective Date above. Your continued use of the Site after an update is posted means you accept the revised Privacy Policy.
1. Information We Collect
We may collect information directly from you, automatically through your use of the Site, and from parents or legal guardians in connection with youth membership and participation.
Information you provide directly
Depending on how you interact with the Site, we may collect:
•name;
•email address;
•phone number;
•mailing or contact address;
•subject lines, comments, and other message content submitted through our contact form;
•newsletter signup information;
•membership application details;
•emergency contact details;
•parent or guardian names and contact information;
•parental consent, waiver, release, or code-of-conduct acknowledgments;
•information relevant to household or family memberships; and
•payment or billing-related information needed to process memberships.
Information collected automatically
When you visit the Site, we may automatically collect certain technical information, such as:
•IP address;
•browser type;
•device type;
•operating system;
•referring pages;
•pages viewed;
•dates and times of visits; and
•cookie or analytics data associated with website traffic and performance.
Payment information
If you purchase or maintain a paid membership, payment information may be collected and processed by a third-party payment processor. We do not intend to store full payment card numbers on our own systems except as necessary for transaction administration, records, or as provided by our processor.
2. How We Use Information
We may use collected information to:
•operate, maintain, and improve the Site and club services;
•review membership applications;
•communicate with teens, parents, and guardians about membership status, schedules, events, updates, safety matters, and customer support;
•collect and verify parent or guardian consent;
•process membership fees, renewals, cancellations, and related transactions;
•enforce club policies, code-of-conduct expectations, and eligibility requirements;
•respond to contact-form messages and other inquiries;
•send newsletters, promotional messages, and event announcements where permitted by law or where consent has been provided;
•monitor usage trends, site performance, and engagement;
•protect the security and integrity of the Site, our members, and our operations; and
•comply with legal obligations and resolve disputes.
3. SMS, Email, and Communications
SMS opt-in consent may be collected through website forms, membership applications, parental consent forms, waiver forms, intake forms, checkout pages, or other written or electronic methods where you voluntarily provide your mobile number and agree to receive messages from us.
If you opt in to receive text messages, emails, or other communications from us, we may use your contact information to send club updates, membership notices, event reminders, scheduling information, customer-service messages, and promotional communications.
You may opt out of marketing emails by using the unsubscribe link included in those messages, where available. You may opt out of text messages by replying STOP to the sending number, if text messaging is used. Even if you opt out of marketing communications, we may still send transactional or service-related communications relating to memberships, safety, parental consent, billing, or club operations.
We do not share text messaging originator opt-in data or consent with third parties or affiliates for their own marketing or promotional purposes.
4. Cookies and Tracking Technologies
We may use cookies, analytics tools, pixels, and similar technologies to remember preferences, understand site usage, improve performance, and support site functionality. You may be able to manage certain cookie preferences through your browser settings or any cookie controls made available on the Site.
Please note that disabling some cookies may affect how portions of the Site function.
5. How We Share Information
We may share information in the following circumstances:
Service providers
We may share information with vendors or service providers that help us operate the Site or our club services, including website hosting, analytics, payment processing, email delivery, form processing, customer support, or communications services.
Parents and guardians
Because Whakamana is a teen-focused membership club, we may share relevant membership, consent, conduct, scheduling, or safety information with a teen member’s parent or legal guardian where appropriate.
Legal and safety reasons
We may disclose information if we believe it is necessary to comply with law, legal process, or governmental request, or to protect the rights, safety, property, members, staff, or operations of Whakamana or others.
Business transfers
If our business is involved in a merger, acquisition, financing, asset sale, or similar transaction, information may be transferred as part of that process, subject to applicable law.
6. Data Retention
We retain information for as long as reasonably necessary for the purposes described in this Privacy Policy, including membership administration, parental consent records, customer service, billing, dispute resolution, safety documentation, legal compliance, and internal recordkeeping.
We may retain certain records longer where necessary to comply with law, resolve disputes, enforce agreements, or document waivers, consent, or conduct-related matters.
7. Security
We use reasonable administrative, technical, and organizational safeguards to protect information we collect. However, no website, system, or transmission method is completely secure, and we cannot guarantee absolute security.
8. Youth Privacy and Parent/Guardian Role
Whakamana is intended for teens ages 13–18 and is not a general-audience youth app designed for unsupervised children. Participation in club activities requires parent or legal guardian involvement, including consent documentation where applicable.
If you are a parent or guardian and believe that your child has provided information to us in a way that is inconsistent with your expectations or our process, please contact us. We will review the request and take reasonable steps consistent with applicable law and our operational and safety obligations.
If Whakamana becomes aware that it has collected personal information from a child in a manner that requires different handling under applicable law, we may take steps to delete, correct, or limit use of that information as appropriate.
9. Your Choices
Subject to applicable law, you may request to:
•access certain personal information we hold about you;
•correct inaccurate information;
•request deletion of certain information;
•opt out of marketing communications; or
•ask questions about how your information is used.
Please note that we may need to retain some information for legal, safety, membership-administration, billing, parental-consent, or recordkeeping purposes even if a deletion request is made.
10. Third-Party Links
The Site may contain links to third-party websites, platforms, or social-media services. We are not responsible for the privacy practices of those third parties. We encourage you to review their privacy policies before submitting information to them.
11. Do Not Track
Some browsers offer a “Do Not Track” setting. Because there is not yet a universally accepted standard for how to respond to such signals, we may not respond to all Do Not Track requests.
12. State-Specific Rights
Residents of certain states, including California, may have additional privacy rights under applicable law. If you believe you have a rights request under state law, please contact us using the contact details below. We will review and respond as required by applicable law.
13. Contact Us
If you have questions about this Privacy Policy or want to submit a privacy-related request, contact:
Whakamana Teen Dance Club
14409 National Hwy
Cumberland, MD 21502
+1-561-352-1386
Join the W.A.V.E –> Whakamana | Authority | Voice | Empowerment
- 14409 National Hwy, Cumberland, MD 21502
- info@whakamanaclub.com
- +1-561-309-2742